Welcome to the Semantics Privacy Notice
We are Semantics MR Ltd, a UK limited company registered in England and Wales at Great West House, Great West Road, London, TW8 9DF (registration number: 6783214). In this document Semantics will sometimes be referred to as ‘we’, ‘us’, ‘our’ or ‘ourselves’.
This Privacy Notice is designed to providing you with information about:
We may revise this Privacy Notice at any time, for any reason, without notice to you, other than the posting of the amended Privacy Notice on our website. Therefore, we recommend that you review this Privacy Notice regularly.
The importance of protecting your privacy
Semantics respects your privacy and is committed to protecting your personal data, in accordance to the General Data Protection Regulation (Reg. EU 2016/679; ‘GDPR’).
Who does this Privacy Notice apply to
This Privacy Notice applies to:
In this Privacy Notice the terms ‘you’ and ‘yours’ refer to Research Participants, Collaborators and/or Job Applicants.
Security of personal data
We have physical and electronical safeguards in place in order to protect the privacy of your personal data. We regularly update and test our security technology. We limit access to your personal data to those members of staff who need to know this information. We train our staff about the importance of data protection and are committed to taking disciplinary actions to enforce our staff’s responsibilities on data protection.
We do not use automated decision making.
We do not sell, rent or trade personal data to anyone.
Processing personal data of Research Participants
We process the following categories of Personal Data of individuals who have taken part in our Research Studies or may qualify to take part in them.
Processing personal data of Collaborators
We process the following categories of personal data of individuals with whom we have or may have business contacts.
Processing personal data of Job Applicants
We process the following information of individuals who have applied to work with Semantics
What are the purposes and lawful bases of the processing of personal data
In this section you will find information on the purposes and lawful bases we use for processing personal data.
How we may share personal data
Your personal data will be processed in the United Kingdom. We are committed to applying appropriate safeguards to protect the privacy and security of your personal data and to use it only in the ways detailed in this Privacy Notice.
If you are a Research Participant:
If you are a Collaborator:
These operations may involve transferring your personal data to countries outside the European Economic Area (EEA). Semantics collaborate with clients and suppliers from countries within and outside the EEA who must adhere to at least one of our industry’s codes of conduct such as BHBIA, EphMRA, Intellus Worldwide, MRS and ESOMAR. These codes of conduct include appropriate safeguards to protect the privacy and security of your personal data.
For how long we hold personal data
We retain personal data for as long as we retain a legal obligation to do so, or until the purposes for which the data was originally gathered are irrelevant.
If it is requested that personal data be deleted, we may retain the minimum amount necessary to ensure that the individual is not contacted in the future.
At Semantics we take your rights seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights.
Further information about your rights under the GDPR is available on the website of the Information Commissioner’s Office (www.ico.org.uk).
You may exercise any of the following rights in relation to your personal data:
To exercise any of the above rights, please contact us in writing with your request:
Right of access
If you submit a subject access request (SAR) to Semantics, you are entitled to be told whether we hold any data about you. If we do, you also have the right:
Your right to access your personal data may be restricted in exceptional circumstances, including, but not limited to:
If we determine that your access should be restricted in an instance, we will provide you with an explanation of why this would be the case.
Right to withdraw consent
If we are processing your personal data on the basis of consent, you have the right to withdraw your consent at any time.
Right to rectification
You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
Right to erasure (Right to be forgotten)
You may have the right to the erasure of your personal data when:
However, you cannot exercise this right where processing is necessary for:
Right to restrict processing
You may have the right to restrict the processing of your personal data when:
Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it:
Right to object to processing
You may have the right to object to our processing of your personal data on grounds relating to your particular situation.
If you make such an objection, we will cease to process the personal data unless:
Right to complain to a supervisory authority
If you consider that our processing of your personal data infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU Member State of your habitual residence, your place of work or the place of the alleged infringement.
How to contact us
If you have questions about this Privacy Notice, requests on your personal data, concerns or complaints please contact us by email at firstname.lastname@example.org. You can also contact us by post at Great West House, Great West Road, Brentford, London, TW8 9DF, United Kingdom.
This Privacy Notice was last revised on 7th August 2018.